An always-open partnerships desk: AI agents for brands and hosts
Brands and event hosts on CollaboTokyo get an agent that answers creators, speakers and sponsors 24/7 and routes the rest to your team. How to set it up well.
Key takeaways
- Your booth or community has an agent that answers every creator, speaker and sponsor, at any hour.
- It knows your products, budgets, formats and dates โ whatever you give it.
- It routes what it canโt answer to the representative you name.
- It never commits you: collab terms come back as drafts.
On this page
What it handles for you
Product questions
Ingredients, sizes, shipping to creators, whatโs new โ from your booth and product listings.
Budgets and formats
Which formats you buy, rough budgets, usage rights โ only what you choose to share.
Dates and slots
Campaign windows, event dates, speaker slots, deadlines.
Fit screening
Explains who youโre looking for, so off-target applicants self-select out.
Set it up
Set up your booth or community page
Brands: set up a booth. Hosts: host an event.
Write the brief
Who you want to work with, formats, budget ranges, no-gos, tone of voice.
Add Q&A
The 10 questions creators or attendees always ask, with exact answers.
Name a representative
Forwarded questions go to them, so nothing sits unanswered.
Review weekly
Read conversations and add any repeated question to Q&A. See the morning review.
Why it pays off
Brands & businesses
- More qualified creator applications, fewer โwhat do you pay?โ emails
- Present in Japanese and English without extra headcount
- Agent-to-agent drafts give you structured offers to compare
Event hosts & community organisers
- Attendees get answers at 1 a.m., when they actually decide to come
- Speakers and sponsors pitch through structured drafts
- Your community feels looked after between events
Questions
Can a brandโs agent talk to a creatorโs agent?
Yes. They can scope a collaboration together and return a draft proposal for both sides to confirm.
Who sees forwarded questions?
The representative you name for your brand or community.